Suppliers, price history and order lists

The Suppliers tab of Inventory is the list of people you buy from. Owners and managers add and edit them. Inventory clerks can see them, pick them on Stock-in and use the order list.

Adding a supplier

1. Go to Inventory → Suppliers and tap Add supplier.
2. Enter the Name and as many of Phone, WhatsApp, Email, GSTIN, Payment terms, Address and Notes as you have. The phone or WhatsApp number is what lets you send an order list.
3. Tap Add supplier.

Two active suppliers can't have the same name. To stop using one, open it and tap Archive: their past stock-ins keep their name in the history, and you can Restore them under Show archived suppliers. On a stock item you can set a Usual supplier, which also groups the suggested order. Stock-in sets it for you the first time you receive an item from a supplier.

Price history

For people who can see costs, each supplier has a Price history button. It lists every item they have supplied with the last price per unit (before tax), the date, the earlier prices and an arrow: red up if the price went up since last time, green down if it went down. Prices are saved automatically when a stock-in has a supplier and a price. On the next stock-in from the same supplier the last price is filled in for you.

The order list

Open Inventory → Stock → Order list, or the Order list button on a supplier, to get a suggested order for what is running low at this outlet.

• An item is on the list when it is at or below its Reorder at level (or below zero).
• The amount is whatever brings it back up to its Order up to level (par). Without one it is the reorder level times the multiple in Inventory → Settings (2 by default).
• The amount is rounded up to whole cases, bags or packs, using how the item is bought.
• Items are grouped by their usual supplier.

For each supplier you can:

• Share on WhatsApp: opens a message to the supplier's WhatsApp (or phone) number with the list, ready to send. If the supplier has no number the message opens without a recipient so you can choose one. Nothing is sent automatically, and there is no WhatsApp integration to set up.
• Copy: copies the message text.
• Print: prints the list.

The list has quantities only, never prices.