X and Z reports (day-end cash-up)

AirQR makes a day-end Z report every time you close the cash drawer: a summary of sales, payments, channels, voids and the cash count for that drawer session. An X report is the same report for a drawer that is still open. Both come with the cash drawer, which is included in every plan from Starter up. Owners, managers and cashiers can see them.

What is the difference between an X report and a Z report?

How to use them: the Z report is the one to print and file every day. It is created automatically when you press Close drawer, and opens straight away. During the day, the Cash drawer page itself shows the live mid-shift figures (Opening float, Cash sales, Cash in / out and Expected in drawer), so you can check the drawer at any time without closing it. The Cash drawer page doesn't currently have a separate button to print an X report.

When should I print the Z report?

Print the Z report at the end of each shift or day, right after closing the drawer:

1. Settle or cancel every open check first (Orders), and record any petty cash as Cash out.
2. On Cash drawer, press Close drawer, count the cash and confirm. See Cash drawer.
3. The Z report opens. Print it (see below).
4. Have the person who counted and the manager sign at the bottom (Counted by and Manager lines), and keep it with the cash.

To see or print an older Z report, open Cash drawer → Past sessions → Report on that row. The last 30 sessions are listed.

What is on the report?

The header shows your brand, outlet, address, GSTIN, the report title (X REPORT or Z REPORT), when the drawer was Opened and by whom, and when it was Closed (or Printed, for an X report) and by whom. Then:

• Sales: Orders closed, Orders cancelled, Gross sales (before discounts), Discounts (split into Manual discounts, Offers and Loyalty points where used), Net sales, Service charge, Delivery & packaging, each tax line (e.g. CGST @ 2.5%), Taxes, Tips and Total billed.
• Payments: amount and count for Cash, Card, UPI, Online (prepaid) and Other (methods with no payments are left out, except Cash), and Total collected. Amounts include tips.
• Refunds (only when there were any): refunds recorded during the session by method (UPI, Cash, Card, Bank transfer, Other), Refunds total and Net collected (payments − refunds). Cash refunds paid from the drawer are already in Cash out, so they aren't subtracted twice.
• Channels: how many closed orders came from the POS, QR (table) and Online.
• Voids: Items voided and Value voided.
• Cash drawer: Opening float, Cash sales (incl. tips), Cash in, Cash out, Expected in drawer, Counted, and Variance marked balanced, short or over.
• Notes written when closing, then signature lines and the session number.

The report covers everything at the outlet between opening and closing the drawer, so open the drawer before the first bill and close it after the last one.

Can I print the report on A4 or on the thermal printer?

Yes. At the top of the report page:

• Switch between A4 (a full-page layout for filing) and Thermal 80 mm (or Thermal 58 mm) (a narrow receipt layout matching the paper width in Settings → Printing & screens).
• Print / Save as PDF opens the browser's print window for the layout you picked. For thermal, choose your receipt printer in that window.
• Send to printer (shown only when a bill printer is set up) sends the report straight to the outlet's first active bill printer, like a bill. You'll see "Report sent to the bill printer".

Printing needs no extra setup for Print / Save as PDF; Send to printer needs a bill printer in Settings → Printing & screens (see How printing works). On thermal printers, ₹ prints as "Rs.".

Common questions about X and Z reports

Can I change a Z report after closing? No. The Z report is a snapshot taken at closing and can't be edited. If something was wrong (for example a payment method), correct the order, and note it on the next day's closing.

Why don't the report's sales match my analytics? The Z report covers only the time between opening and closing that drawer session at that outlet, and counts orders by the time they were closed. Analytics uses the dates and filters you choose. See Analytics.

Why is Cash sales higher than the cash I took? Cash sales includes every cash payment at the outlet in that time, including cash tips and payments taken by other staff.

Where's the GST breakdown for filing? Use the GST reports for returns; the Z report is a cash-up summary. See GST reports.

"Send to printer" isn't there. No bill printer is set up, or the Printing module is off or not in your plan. Use Print / Save as PDF instead. If you press Send to printer and nothing is connected, you see "No printer is connected. Set one up in Settings → Printing" and no window opens by itself.